Tasks:
Pre Event Planning
Event Location
- Identify number attendees desired
- Find location
- Secure location
- Identify max number of attendees
Schedule SqlSaturday Event
- Contact HQ to schedule (get number)
- Identify website admins
- Identify open and close dates for speakers and registration
Marketing
- Post event on event calendars
- Contact bloggers or social media
- Sponsors
- Develop sponsor plan
- Send sponsor plan to sponsor
- Followup with sponsors
- Answer sponsor questions
- Collect sponsor $
- Once paid make sure sponsor get post to website (click checkbox on sponsor tool)
- Speakers
- Open call for speaker
- Contact local speakers
- Answer speaker questions
- Social media marketing
- Contact all local user groups to market
- Attendees
- open registration
- social media marketing
- contact all local user groups to market
Scheduling
- Sessions
- Abstract revie
- Contact/accept speakers
- Develop schedule of tracks and timeslots
- Juggle schedule based on speaker feedback
- Finalize schedule
- Volunteer duties with timeframes
- who, what, where, and when
==Misc Tasks==
- Find pre and post party location
- Food planning (find vendor) stuff
- Event bag
- Shirt ordering
- Signage stuff room setups printing
- Follow up with speakers to make sure they are coming
==event==
registration
food servers
room monitors
photographer
Welcoming staff
Gophers
distributing books to speaker at each session
vendor support
cleanup - pull down sign
sign posters
eval collectors
raffle MC
post
tabulating eval
post event messaging vendors, speakers, and attendees
schedule next event
post event volunteer meeting or feedback
calculating final expense, more or less of food, beverage, etc
Post pictures to website
Raffle distrution