It is a good idea to choose a preferred event hotel. If possible, set up a group rate.
Why do you want to pick a preferred hotel- Facilitates ride sharing
- Facilitates room sharing
- Makes giving directions easier
- Makes out-of-town guest's lives easier
Why do you want to select only one hotel- One location for networking
- Easier for leadership team
What do you look for in a preferred hotel- Convenient to event location
- Clean and well maintained
- Safe neighborhood
- Reasonable price
- Complimentary breakfast
- Preferred free, on-site parking
Hotel Group Contract- You should not need to guarantee rooms
- You should not need to be liable for any hotel costs
Timeline- Let out-of-town speakers know about hotel information asap
- Contact the Hotel at least 3 months in advance, Friday nights can be challenging
- Post hotel information on event site asap
Some of your speakers will reserve their own rooms via the discount
hotel sites.